Top 5 Reasons To Monitor Usage Of Office Internet Access
Small business and even large companies need to take a closer look at how employees
make use of their online privileges. Why should you monitor usage and internet
access of your employees? Let’s consider the top 5 reasons on why you should
monitor usage of your office internet:
- Personal internet usage of employees diminishes their rate of productivity
in a day. Instead of doing the tasks they are assigned to do for that day,
they may not able to complete some tasks because of they’re slacking
off in some hours. According to surveys, most employee use up about two or
even more hours a day in using the internet for personal purposes or activities
that is entirely irrelevant to their jobs. Imagine how much your company looses
in a day if each of your employees spends more than two hours on the internet
instead of getting important tasks done.
- Abusive usage of office internet puts the company’s computer network
at risk from viruses, spy ware and other forms of malicious programs from
the internet. Because employees can visit unsecured websites or download programs
without permission, there is a greater a chance that your system will be infected
with viruses or other programs which can damage the system. Your important
files stored in your computer memory can be damaged or even permanently lost
if your system gets infected with fatal viruses.
- Some employees can abuse their privilege of online access by getting confidential
information from the company and using it on their personal advantage. Through
monitoring software, you can identify employees who are illegally using confidential
information for their own benefit.
- By using monitoring software or a web-blocking software, you can have control
over which websites are allowed to be accessed and which sites are prohibited.
You can prevent employees from using the office internet abusively. Furthermore,
accessing pornographic or offensive websites are avoided.
- With a monitoring system, you can track details of each of your employees’
activities. You can exactly see where they go, what they do, and who they
talk to online. By analyzing the details of their internet usage, you will
also know if they are performing their tasks dutifully.
There are two types of monitoring software that you can use to keep a closer
look at office internet usage. One is by using filtering software and the other
is through web-blocking. Filtering software is also known as Internet access
management software. With filtering software you can watch over which websites
your employees are visiting, and how much bandwidth are they actually using.
Some filtering software application are capable of taking screenshots of the
websites that your employees access. Filtering software also work in chat messengers
so you will be able to know what your employees are talking about during working
hours.
However, if you’re going to use this monitoring software, it is crucial
to let your employees know that you will be implementing new rules and actions
with regards to their internet usage. Send an e-mail or a written memo that
states the new company’s policy about the proper and acceptable use of
internet in the office. Don’t forget to include in this letter the punishment
or penalty that the company will inflict for those who will deliberately violate
the new internet policy.
Internet Usage
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